What is DigiDocFlow?
Experience the simplicity of scanning DigiDocFlow brings the power of scanning simplicity to everyone. DigiDocFlow offers you the possibility to create a digital archive by scanning directly from your multifunctional device. In just three simple steps, your document is scanned and intelligently stored within your network, as a text searchable PDF file. Simply place the document on your multifunctional device, select a predefined workflow and push the button. One of the biggest advantages of searchable PDF files is that they can be retrieved within seconds, from any workstations on the network, by doing a simple key word or phrase search.
Get to work right away
DigiDocFlow has been developed from an end-user’s perspective. All documents can be digitalized without the need of installing software on local computers. DigiDocFlow is middleware and runs on a non-dedicated server. This means that limited training is required, because users work directly with the multifunctional they are already familiar with.
Experience the simplicity and safety of scanning with DigiDocFlow and Equitrac
Equitrac and DigiDocFlow form a powerful combination which makes scanning personal. An employee logs on to the device by simply entering their pin code or swiping their badge. The multifunctional authenticates the employee and the user information is sent to DigiDocFlow.
This way it is possible for the user to scan directly into their personal scan destinations, such as home directory and email, without entering extra information. It is also possible to define user groups. When user groups are created in addition to scanning to a personal home directory or personal email, people can see the scan templates they have access to through Active Directory. With this functionality it is easy to define which user is allowed to use specified predefined workflows.
What does the user do?
The user walks up to the machine and chooses what they would like DigiDocFlow to do:
- They see and work only with the DigiDocFlow client on the interface of the multifunctional.
- They choose the workflow which is needed to process the document:
- They log onto the machine by swiping a badge or entering a PID/username and chooses:
- A personalized template.
- Scanning directly to home directory.
- Scanning directly to personal email box.
- After choosing the correct workflow, the user can define where they want to store the document:
- Store the document in the Windows folder structure on the network.
- Store the document in any financial, CRM, ERP, DMS and legal application. The user can select the correct destination from a list which is retrieved onto the multifunctional from the application.
What does DigiDocFlow do?
- Intelligent filing of scanned documents: DigiDocFlow stores your documents in the desired place in your Windows file structure or in the correct place in any financial, CRM, ERP, DMS and legal application.
- Barcode Recognition: DigiDocFlow reads many barcode fonts. This functionality can be used for batch scanning and for to add the same information in the barcode as a user would normally give in on the display of the
multifunctional.
- Scan to multiple destinations with one scan action.
- Adding PDF Security to the scanned document, such as encryption and password protection.
- Adds a bates stamp to your documents: a bates stamp is a digital stamp for a PDF file. The stamped text becomes a permanent part of the PDF file and is therefore undeletable and not editable.
- Delivers your scanned documents in the desired output format: pdf, doc, jpg and xls files.
